Massive Job Recruitment at Aids Prevention Initiative in Nigeria (APIN)

• The Finance Officer will have responsibility for monitoring financial transactions to ensure adherence to financial regulations and achieve efficient utilization of financial resources as well as to track, analyze and report on financial transactions and budget implementation.

• Monitor financial transactions at the state level, including reviewing financial transactions for compliance with the programme’s financial and administrative policies, and rendering report on findings
• Implement APIN’s financial and administrative policies, including coordination and control of the office budget
• Track budget implementation for the office and programme sites
• Review monthly financial summary reports and quarterly financial statements of the programme sites
• Prepare monthly financial report of the programme office
• Manage PAYE tax remittance and liaise with tax authorities on tax matters
• Manage the payment of insurance premium and liaise with APIN’s insurers on insurance matters
• Maintain records of fixed asset by updating the fixed asset register
• Review staff travel and other advances, carry out analysis and prepare bi-weekly report

• A B.Sc. or HND in Accounting or any related discipline, with a relevant professional qualification (ACA or ACCA) and a minimum of 8 years’ experience in the Finance function of a best-practice organization, preferably in an NGO

• The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s full name.
• The subject of the mail should be the job position and location being applied for, e.g. Job Title - Location.
• Late applications will not be considered and only shortlisted candidates will be contacted.

• The job holder will render assistance in a wide range of day to day finance and accounting activities, such as banking and staff advance transactions as well as record keeping.

• Assist the program offices and sites to track budget implementation
• Support the monthly review of financial summary reports and quarterly financial statements of the program office
• Complete payment vouchers and other supporting documents.
• Check advance retirements and issue receipts as appropriate.
• Manage PAYE and other tax remittance and liaise with tax authorities on tax matters
• Maintain records of fixed asset in the state by updating the fixed asset register
• Review staff travel and other advances, carry out analysis and prepare bi-weekly report

• B.Sc or HND in Accounting or any related discipline, with relevant professional qualification (ACA or ACCA) and a minimum of 6 years’ experience in the Finance function of a standard organisation, preferably in an international NGO

• The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s full name.
• The subject of the mail should be the job position and location being applied for, e.g. Job Title - Location.
• Late applications will not be considered and only shortlisted candidates will be contacted.

• This position will support the Grants Administration/Compliance department to coordinate all financial activities associated with developing, managing and monitoring of sub awards agreements including budgets according to CDC and other donor rules and regulation as applicable.

• Work with the Associate Director to facilitate grant efforts, including grant approval process and post-award compliance
• Identifying compliance gaps and/or risks such as differences between donor and internal APIN policies and procedures and work closely with the donors to resolve same
• Tracking grant contract and sub-contract compliance.
• Maintain a budgetary control system to monitor grant budgets vs expenditures and advice management on variances and corrective actions required.
• Assist in developing outlines, timelines and budgets templates for grants according to funding guidelines
• Building of capacity of partner staff in grants/contract compliance through formal training, on-the-job support and monitoring and mentoring
• Conducting timely assessment of Sub-Contractor financial management capacity and ability to adhere to any specific donor requirements and develop related action plan to address any capacity and/or system gaps
• Maintains necessary records, files, reports, databases, and resource materials pertinent to Grants Office activities.
• Ensure that grant financial reports are timely and accurately prepared in the required formats
• Researches information and data necessary for grants sourcing and reporting.
• Coordinating the timely submission of bid proposals in response to grant award opportunities
• Edits and organizes grant documents written by other staff and departments.
• Disseminates information on funding opportunities and compliance requirements to appropriate departments
• Monitors outstanding grant proposals. Follows up with funding agency as necessary.
• Researches new funding opportunities available through local private and corporate foundations.
• Performs any other duties as may be assigned by Supervisor.

• B.Sc or HND in Accounting or any related discipline, with relevant professional qualification (ACA or ACCA) and a minimum of 8 years’ experience in audit function of a standard organisation, preferably in an international CDC/USAID funded NGO.

• The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s full name.
• The subject of the mail should be the job position and location being applied for, e.g. Job Title - Location.
• Late applications will not be considered and only shortlisted candidates will be contacted.

• Reporting to the Internal Auditor, the Internal Audit Advisor shall be responsible for monitoring compliance with APIN policies, donor requirements and general best practice

• Support the Internal Audit to review financial records and other reports, systems and controls maintained in all programme offices and partner sites
• Carry out value adding and risk based audit in all units and sites
• Collate and documents internal audit findings, follow up on responses from audited units/sites as well as on implementation of audit action plan
• Carry out physical verification of assets and reconciles with records maintained at the offices and sites
• Maintain records of fixed asset by updating the fixed asset register
• Assist in the preparation of annual plan and periodic risk assessment exercises
• Research and document emerging issues in internal audit practice

• B.Sc. or HND in Accounting or any related discipline, with relevant professional qualification (ACA or ACCA) and a minimum of 6 years’ experience in audit function of a standard organisation, preferably in an international NGO

• The suitability statement should not exceed a page and must appear on the first page of the CV, which must be saved in Microsoft Word and as applicant’s full name.
• The subject of the mail should be the job position and location being applied for, e.g. Job Title - Location.
• Late applications will not be considered and only shortlisted candidates will be contacted.

• To organize and manage the records and database of the unit as well as provide necessary support to the Procurement Officer in all unit processes and activities

• Work closely with the Procurement Officer to register vendors
• Organize and manage vendor records and database
• Raise purchase orders, purchase requisitions and other procurement documents
• Inspect items supplied by vendors and raise Goods Received Note for all deliveries
• Assist the Procurement Officer in the conduct of market surveys
• Participate in the activities of the Procurement Committee

• A first degree or HND in Purchasing & Supply, Pharmacy or any Social Sciences and a minimum of 4 years’ experience in procurement or purchasing & supply, preferably in an international NGO

• This position will support the Grants Administration/Compliance department to coordinate all legal activities including drafting contractual documentation, development of model form contracts and development and delivery of training/briefings in key legal areas

• Reviews, drafts and negotiates major agreements, consulting agreements, cooperative agreements, special licensing, non-disclosure agreements, donor terms and amendments for Grant Compliance & Procurement Departments
• Drives contract lifecycle from drafting through completion of the negotiation process, and/or contract execution. Manages contract change control process and related correspondence requiring legal input.
• Drafts, manages, distributes, responds to, or analyzes RFIs, RFPs, RFQs or donor terms & conditions as it relates to procurement & grant compliance
• Prepare, develop and maintain contract templates, contracts policy, legal risk and liability, and company position on various matters.
• Prepare contracts for internal review and approval and ensures compliance with organizational policies, donor requirements as well as applicable laws or regulations
• Maintaining awareness of relevant legislation, Government initiatives and any policies that will impact on the organization
• Interprets contracts and advises Grant / Procurement Departments on contractual responsibilities;
• Translate complex commercial/legal documents into simple plain language for ease of understanding by non-legal professionals
• Performs any other duties as may be assigned by Supervisor.

• LLB, BL and a minimum of 5 years’ experience in drafting agreements in a standard organisation, preferably in an international CDC/USAID funded.

• The job holder will have responsibility for providing a wide range of IT support services to users at the program and site offices, and for supporting the continuous functionality of all IT systems

• Render IT support at the program and site offices
• Provide help-desk service to IT users at the program offices
• Carry out routine troubleshooting and repairs on hardware and software
• Render technical support during training programs, conferences and meetings such as deploying, setting up and maintaining multimedia systems/gadgets
• Work with the IT Officer maintain inventory of information and communication technology equipment

• A First degree or HND in Computer Science, Computer Engineering, Electrical & Electronic Engineering or any other related field; relevant professional certification(s) - CCNA, MCP and a minimum of 4 years’ experience in the IT function of a standard organisation

• To organize and manage the records and database of the unit as well as provide necessary support to the Procurement Officer in all unit processes and activities

• Work closely with the Procurement Officer to register vendors
• Organize and manage vendor records and database
• Raise purchase orders, purchase requisitions and other procurement documents
• Inspect items supplied by vendors and raise Goods Received Note for all deliveries
• Assist the Procurement Officer in the conduct of market surveys
• Participate in the activities of the Procurement Committee

• A first degree or HND in Purchasing & Supply, Pharmacy or any Social Sciences and a minimum of 4 years’ experience in procurement or purchasing & supply, preferably in an international NGO

• To provide hands-on support to the management of the program’s database at both the office and sites level.

• Carry out routine data cleaning activities
• Analyze and summarize sites’ error logs on a monthly basis, highlighting emergent technical assistance needs as well as track sites’ usage and response to database error logs
• Provide online and onsite technical assistance to data management teams at the program sites
• Work closely with the Database team lead to ensure data are of acceptable quality and standard and carry out data quality assessments
• Contribute to the regular review of data management standard operating procedures (SOP) and the sites assessment tools
• Provide technical support to sites on data management issues, including data cleaning, analysis and reporting
• Collaborate with the Database lead to extract data for periodic program reporting
• Perform any other official task as may be assigned by supervisor or Management

• A B.Sc or HND in Computer Science or Information Technology and minimum of 2 years cognate experience in database management.

• Reporting to the Deputy CEO – Operations, the job holder shall develop and coordinate HR and administrative procedures and systems and devise ways to streamline processes for the organization.
• She/he shall work with a high level of independence and exercise a high degree of initiative and influence.

• Collaborate with the organization’s management in defining initiatives by having an excellent understanding of the organization’s objectives, issues, needs, and key success factors.
• Develop organization-specific policies and practices; actively participate in setting the human resources and administrative strategy for planning processes, and actively promote best practices.
• Design and lead strategies for facilitating organizational and behavioral change. Perform needs assessment and process improvement; make recommendations on organizational design and development issues; establish metrics and monitor trends.
• Coordinate the personnel & administrative functions of the organization – recruitment, selection, job placement, induction of new staff, career development, remunerations and disengagements
• Investigate employee relations issues and initiate appropriate resolution; recommend and facilitate effective solutions in alignment with applicable policies and laws; assess risk to the organization and identify compliance issues. Advise staff on organizational and employee relations issues.
• Participate in setting organizational objectives and goals, and design performance management system for the organization. Provide relevant training and guidance to managers and employees.
• Identify, direct, and/or deliver the training and development planning for employees; lead organizational and team effectiveness assessment.
• Direct talent management program (recruitment, staffing plans and retention), and provide effective recruitment methods for assigned areas.
• Oversee processes for compensation, benefits, leave, and work-place health and safety issues. Act as a resource to others in organization, and oversee the accurate documentation and retention of recordkeeping.
• Manage the performance of direct team members. Set team objectives, priorities, and resources to align with department objectives.
• Monitor adherence to policies and regulations

• A Bachelor and Master's degree or MBA in Social Sciences or Humanities. Membership and certification of relevant professional institutes like CIPM, SHRM or CIPD.
• A minimum of 15 years cognate working experience of which at least 5 years’ experience at senior management position in a large organization with experience in design and implementation of progressive HR and administrative strategies, systems, procedures and practices.
• Also a good experience preferably In an international NGO would be an added advantage.

• To provide administrative and logistical support towards creating a conducive work environment, smooth day-to-day running of the office as well as ensuring successful organization of training programs, meetings and other office events

• Provide administrative and logistic support to travelling staff members as may be requested, including making hotel reservations and flight bookings
• Oversee the cleaning of the office and monitor same to ensure the work environment is clean and tidy
• Coordinate the use and maintenance of office equipment, supplies and consumables to ensure optimal performance and all round functionality and availability
• Devise and maintain effective office systems, including creating and maintaining an effective filing system
• Manage the petty cash of the office, keep records of expenses and render accounts accordingly
• Receive and distribute incoming mails; prepare and forward outgoing ones for dispatch
• Review driver’s vehicle movement and maintenance log books on monthly basis and vet overtime claims of Driver and any other junior staff

• A minimum of 4 years cognate experience with a first degree or HND in any discipline in the Social Sciences or Humanities; membership of such professional bodies as Chartered Institute of Administration or Nigerian Institute of Management, etc. would be added advantage

• The job holder will have responsibility for projecting the image of the organization and implemented projects for awareness as well as management of APIN’s website; e-bulletin and online learning community, ensuring that activities delivered are on schedule and to budget standards.

• Prepare, edit and publish contents for the APIN website, ensuring that contents and updates meet acceptable editorial standards
• Work with relevant Programs teams/departments to identify, highlight and publish APIN and donor success stories, lessons learnt and best practices
• Work with the media to create publicity and visibility for APIN-implemented donor projects at respective locations across the country
• Manage APIN’s public relations, interfacing with media houses and their representatives to ensure appropriate, timely and accurate reporting and publicity of APIN activities
• Contribute to the development of relevant IEC materials and relevant tools
• Drive the timely preparation and publication of the APIN quarterly newsletter, with a view to informing APIN stakeholders and other publics on the strides being made by APIN in the implementation of HIV/AIDS care, treatment and Tuberculosis management.
• Advise Management on how to improve and better promote the publicity and visibility of APIN-implemented programs and projects

• A degree in Mass Communication, Journalism or any other relevant degree (a Master’s degree in Communication Arts will be added advantage) and at least four (4) years’ work experience in a similar position, preferably with a non-governmental organization on HIV/AIDS, Tuberculosis, Malaria or any other donor funded program, preferably with significant background in program management

• To provide hands-on support to the management of the program’s database at both the office and sites level

• Carry out routine data cleaning activities
• Analyze and summarize sites’ error logs on a monthly basis, highlighting emergent technical assistance needs as well as track sites’ usage and response to database error logs
• Provide online and onsite technical assistance to data management teams at the program sites
• Work closely with the Database team lead to ensure data are of acceptable quality and standard and carry out data quality assessments
• Contribute to the regular review of data management standard operating procedures (SOP) and the sites assessment tools
• Provide technical support to sites on data management issues, including data cleaning, analysis and reporting
• Collaborate with the Database lead to extract data for periodic program reporting
• Perform any other official task as may be assigned by supervisor or Management

• A B.Sc or HND in Computer Science or Information Technology and minimum of 4 years cognate experience in database management

• The job holder will have responsibility for providing a wide range of support in the human resource and organizational development functions.

• Drive the documentation of recruitment & selection process and leave administration
• Support and monitor the implementation of organizational effectiveness initiatives and render report on progress being made
• Actively support change management programs and activities
• Work closely with other members of the HR Team to monitor and benchmark HR systems and practices in peer organizations and report new practices for possible adoption
• Monitor adherence to personnel policies and code of conduct and render periodic reports on the level of compliance
• Support the implementation of the performance management system and support its alignment to the organizational goals
• Provide necessary assistance and make contributions to the planning and implementation of HR improvement and other related projects

• A First degree in the Social Sciences, the Humanities or any other relevant field and membership of the Chartered Institute of Personnel Management (CIPM).
• A minimum of 6 years cognate experience, preferably in an international NGO

• The position holder will support the maintenance of existing database platforms and develop new ones to meet new donor data reporting requirements.

• Support the maintenance of existing programme databases and utilities on the platform
• Support the design of new database utilities on the platform in response to programme needs
• Design new database applications and utilities on other platforms in response to programme needs
• Design and implement in conjunction with other members of the strategic information team; capacity building plans for data managers of subcontractor sites
• Develop and coordinate the implementation of data cleaning strategies at the central office and facilities sites

• A B.Sc or HND in Computer Science or Information Technology and 7 years’ experience in information technology, including data collection, entry and analysis, database designing and management.

• To provide hands-on support to the management of the program’s database at both the office and sites level

• Carry out routine data cleaning activities
• Analyze and summarize sites’ error logs on a monthly basis, highlighting emergent technical assistance needs as well as track sites’ usage and response to database error logs
• Provide online and onsite technical assistance to data management teams at the program sites
• Work closely with the Database team lead to ensure data are of acceptable quality and standard and carry out data quality assessments
• Contribute to the regular review of data management standard operating procedures (SOP) and the sites assessment tools
• Provide technical support to sites on data management issues, including data cleaning, analysis and reporting
• Collaborate with the Database lead to extract data for periodic program reporting
• Perform any other official task as may be assigned by supervisor or Management

• A B.Sc or HND in Computer Science or Information Technology and minimum of 4 years cognate experience in database management

• To provide hands-on support to the management of the program’s database at both the office and sites level.

• Carry out routine data cleaning activities
• Analyze and summarize sites’ error logs on a monthly basis, highlighting emergent technical assistance needs as well as track sites’ usage and response to database error logs
• Provide online and onsite technical assistance to data management teams at the program sites
• Work closely with the Database team lead to ensure data are of acceptable quality and standard and carry out data quality assessments
• Contribute to the regular review of data management standard operating procedures (SOP) and the sites assessment tools
• Provide technical support to sites on data management issues, including data cleaning, analysis and reporting
• Collaborate with the Database lead to extract data for periodic program reporting
• Perform any other official task as may be assigned by supervisor or Management

• A B.Sc or HND in Computer Science or Information Technology and minimum of 2 years cognate experience in database management.

• To support the maintenance of existing database platforms and to develop new ones to meet donor data reporting requirements.

• Support the maintenance of existing programme databases and utilities on the File Maker Pro, EMR and Cispro platforms
• Design new database applications and utilities on other platforms apart from File Maker Pro in response to programme needs
• Develop and coordinate the implementation of data cleaning strategies at the Central Office and sub-contractor sites
• Design and implement in conjunction with other members of the Strategic Information Team capacity building plans for data managers at sub-contractor sites
• Perform any other official task as may be assigned by supervisor or Management

• A B.Sc. or HND in Computer Science or Information Technology, Physical Sciences or Engineering with professional certifications in database management software (DBMS) like SQL, Delphi, SQLite, Oracle, MySQL; preferably with a second degree in Information Technology/Computer Science.
• A minimum of 4 years cognate experience, 2 of which must be in creating scripts in a development sector/environment, testing scripts in a quality assurance environment and implementing large updates on databases.

• Provide technical assistance to program sites in the collection, analysis, reporting and use of output data for program improvement and thereafter ensure that validated monthly M&E reports are duly sent to the Abuja central
• Conduct timely review and analysis of state level data, especially related to backstopped sites LGAs, and provide monthly feedback to the State Technical Team, internally
• Support Data Entry on the DATIM platform
• Support in data quality audit at the program sites to ensure compliance with monitoring and evaluation plans and procedures

• A degree in Sciences, Statistics or related field. An advanced degree in public health would be an added advantage and a 3 years’ relevant experience supporting the implementation of M&E systems, and planning and executing program evaluation

• The job holder will be a member of the State Team and will support program monitoring and evaluation (M&E), and quality assurance (QA) systems.

• Support the setting up of M&E and QA systems at new program sites in the state
• Provide technical assistance to program sites in the collection, analysis, reporting and use of output data for program improvement
• Share program output data with the state team and the State Government through the state team Lead
• Monitor the progress of the program towards achieving targets in the State
• Work in collaboration with other members of the state team to follow up on Monitoring & Evaluation Committees at the program sites to ensure the promotion of data utilization by relevant end-users
• Provide technical support to site Quality Improvement Committees to set up and implement internal quality management in collaboration with the State Team
• Facilitate the provision of technical support to strengthen M&E and QA systems at the state level
• Contribute to the development and review of appropriate data collection tools and procedures for all monitoring and reporting needs
• Contribute to the periodic review of the organization’s quality improvement protocol, in line with national protocol
• Conduct periodic visits to program sites

• A Medical degree (MBBS or equivalent) or a Health-related degree and a minimum of 6 years’ relevant experience supporting the implementation of M&E systems, and planning and executing program evaluation.
• A Master’s degree in Public Health (MPH) degree would be an added advantage.

• To drive quality improvement programs, with a view to achieving best practice performance levels and implementation of evidence-based practices in caring for People Living with HIV/AIDS under the APIN program

• Review and update the programme quality improvement protocol as indicated
• Develop and coordinate the implementation of the programme quality management plan
• Act as secretary to the APIN Central Quality Assurance committee
• Provide technical support to program sites in developing and implementing clinical quality improvement activities in all program areas
• Ensure documentation and dissemination of the quality improvement and best practices at both central office and programme sites
• Identify training needs, develop and implement training of relevant QI staff at both the central office and programme sites
• Collaborate with HealthQual international on the QI strengthening project
• Support and monitor the implementation of the QI coaching strategy

• MBBS and a Master's degree in Public Health (MPH) and minimum of 7 years’ experience in health care management and/or HIV/AIDS prevention, care and treatment programming, including at least 4 year experience in healthcare quality improvement, patient safety and outcome reporting

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